RESPONSIBLE PROCUREMENT
POLICY

Effective Date: January 1, 2026

Version: 1.7

Classification: Internal

Table of Contents

Executive Summary and Leadership Commitment
Policy Purpose and Scope
Procurement Principles and Values
Sustainability and Environmental Standards
Social and Labor Standards
Ethical and Compliance Requirements
Supply Chain Transparency and Traceability
Supplier Evaluation and Selection
Supplier Performance Management
Conflict Minerals and Responsible Sourcing
Diversity and Inclusion in Procurement
Risk Assessment and Due Diligence
Monitoring, Auditing, and Compliance
Corrective Action and Remediation
Grievance and Complaint Mechanisms
Continuous Improvement
Employee Training and Awareness
Contact Information and Acknowledgment

1. Executive Summary and Leadership Commitment

Single Point Global, Inc. recognizes that procurement practices have profound impacts on society,

the environment, and our business sustainability. Our Board of Directors and Executive Leadership

are committed to responsible procurement as a strategic priority and core corporate value.

Responsible procurement ensures that we:

Source products and services ethically and sustainably
Protect human rights throughout our supply chain
Minimize environmental impact of sourcing decisions
Support fair labor practices and worker well-being
Combat corruption and maintain ethical standards
Build resilient and transparent supply chains
Create positive social and environmental impact
Maintain business integrity and stakeholder trust

2. Policy Purpose and Scope

2.1 Purpose

This Responsible Procurement Policy establishes Single Point Global's framework for ethical,

sustainable, and compliant purchasing decisions. The policy provides guidance on:

Evaluating supplier environmental, social, and governance (ESG) performance
Ensuring human rights protection in supply chains
Maintaining ethical procurement standards
Managing procurement risks
Building long-term supplier relationships based on shared values
Achieving sustainability goals through procurement
Demonstrating accountability to stakeholders

2.2 Scope and Applicability

This policy applies to all procurement activities conducted by Single Point Global, including:

Direct purchasing of goods and services
Indirect procurement (MRO, utilities, facilities management)
Capital equipment and technology acquisitions
Construction and project-based procurement
Outsourced manufacturing and service delivery
All suppliers, contractors, vendors, and business partners
All business units and operating locations globally

This policy must be integrated into all procurement processes, contracts, and supplier

relationships.

3. Procurement Principles and Values

Single Point Global operates according to the following procurement principles:

Integrity:

We conduct all procurement activities with honesty, transparency, and ethical conduct.

Sustainability:

We prioritize environmental and social responsibility in all sourcing decisions.

Human Rights:

We ensure respect for internationally recognized human rights throughout our supply chain.

Fair Competition:

We maintain fair, open, and competitive procurement processes.

Transparency:

We openly communicate procurement standards, expectations, and performance.

Collaboration:

We work cooperatively with suppliers to drive continuous improvement.

Accountability:

We take responsibility for supply chain impacts and maintain transparent reporting.

Risk Management:

We proactively identify and mitigate procurement risks.

Value Creation:

We seek to create shared value for all stakeholders, not just lowest cost.

Continuous Improvement:

We regularly assess and enhance procurement practices and supplier performance.

4. Sustainability and Environmental Standards

Single Point Global requires suppliers to demonstrate commitment to environmental sustainability

and compliance with environmental regulations.

4.1 Environmental Requirements for Suppliers

Compliance with applicable environmental laws and regulations
ISO 14001 certification or equivalent environmental management system
Greenhouse gas emission measurement and reduction targets
Energy efficiency initiatives and renewable energy use
Waste reduction and circular economy practices
Water conservation and pollution prevention
Sustainable packaging and minimal waste materials
No use of hazardous substances banned or restricted globally
Protection of biodiversity and natural habitats
Transparent environmental reporting and disclosure

4.2 Sustainable Product and Service Criteria

When evaluating products and services, Single Point Global considers:

Environmental certifications (FSC, EPEAT, Energy Star, Green Seal)
Lifecycle environmental impact assessment
Use of recycled, renewable, or biodegradable materials
Durability and extended product lifespan
End-of-life management and recycling programs
Transportation and logistics environmental footprint
Packaging minimization and reusability

4.3 Climate Action in Supply Chain

Suppliers are expected to:

Measure Scope 1, 2, and 3 greenhouse gas emissions
Set science-based emission reduction targets
Transition to renewable energy sources
Improve energy efficiency across operations
Support carbon offsetting and sequestration projects

5. Social and Labor Standards

Single Point Global is committed to protecting worker rights and ensuring safe, fair, and dignified

working conditions throughout our supply chain.

5.1 Core Labor Standards

All suppliers must comply with International Labour Organization (ILO) core standards:

Freedom of Association:

Workers have the right to join unions and engage in collective bargaining

Prohibition of Child Labor:

No employment of children below legal minimum working age (15, or 14 in developing countries)

Elimination of Forced Labor:

No forced, compulsory, or bonded labor under any circumstances

Non-Discrimination:

No discrimination based on race, ethnicity, gender, religion, disability, or other status

Safe Working Conditions:

Safe, healthy work environment with OSHA compliance equivalent standards

Fair Wages:

Payment of at least legal minimum wage, with overtime properly compensated

Working Hours:

Reasonable working hours (not exceeding 48 hours/week, with days of rest)

5.2 Additional Labor Requirements

Apprenticeship and skills development programs
Workplace health and safety programs
Mental health and wellness support
Non-retaliation for raising concerns
Grievance mechanisms for workers
Maternity and parental leave protections
Equal pay for equal work

5.3 Community and Social Impact

Suppliers are encouraged to:

Support local communities through employment and procurement
Invest in community development and education
Respect indigenous peoples and their rights
Protect biodiversity and natural resources
Engage transparently with communities on impacts

6. Ethical and Compliance Requirements

Single Point Global requires all suppliers to maintain the highest ethical standards and comply with

applicable laws.

6.1 Anti-Corruption and Bribery

All suppliers must:

Comply with anti-corruption laws (FCPA, UK Bribery Act, national laws)
Prohibit bribery, kickbacks, and improper payments
Maintain transparent financial records
Report suspected corruption immediately
Establish anti-corruption policies and training

6.2 Conflicts of Interest

Suppliers must manage conflicts of interest by:

Disclosing financial interests and relationships
Recusing themselves from decisions where conflicts exist
Maintaining objectivity in all dealings with Single Point Global
Preventing nepotism and favoritism

6.3 Compliance with Laws and Regulations

Suppliers must comply with:

All applicable local, state, national, and international laws
Export controls and sanctions regulations
Data protection and privacy laws (GDPR, CCPA, VCDPA)
Intellectual property laws
Tax and financial reporting requirements
Product safety and quality standards

7. Supply Chain Transparency and Traceability

Single Point Global requires transparency throughout the supply chain to ensure accountability and

compliance.

7.1 Information Disclosure

Suppliers must provide Single Point Global with:

Complete ownership and organizational structure information
List of sub-suppliers and sub-contractors
Environmental and social performance data
Certifications and third-party audit reports
Information about manufacturing locations and processes
Material sourcing and country of origin data

7.2 Traceability Requirements

For high-risk products and materials, suppliers must provide:

Raw material sourcing information and documentation
Supply chain mapping and flow diagrams
Documentation of conflict-free sourcing
Certifications for organic/sustainable materials
Chain of custody documentation

7.3 Digital Supply Chain Tools

Suppliers are expected to utilize Single Point Global's procurement systems for:

Supplier information management
Performance tracking and reporting
Document sharing and compliance verification
Communication and issue resolution

8. Supplier Evaluation and Selection

Single Point Global uses a comprehensive evaluation process that considers ESG factors alongside

traditional business criteria.

8.1 Pre-Qualification Requirements

New suppliers must demonstrate:

Legal registration and business legitimacy
Financial stability and viability
Quality management system (ISO 9001 preferred)
Environmental management system (ISO 14001 preferred)
Health and safety certification (ISO 45001 preferred)
No history of violations or sanctions
Willingness to comply with this policy

8.2 Supplier Evaluation Criteria

Single Point Global evaluates suppliers on:

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8.3 Supplier Classification

Suppliers are classified based on risk level and sourcing impact:

Strategic Suppliers:

High-impact suppliers with long-term relationships - Enhanced due diligence required

Preferred Suppliers:

Strong ESG performance and compliance - Preferential treatment and discounts

Standard Suppliers:

Meets baseline requirements - Regular monitoring

High-Risk Suppliers:

Concerns identified - Enhanced scrutiny and corrective action required

9. Supplier Performance Management

Single Point Global actively manages supplier performance to ensure ongoing compliance and

continuous improvement.

9.1 Performance Scorecards

Suppliers are evaluated using comprehensive scorecards measuring:

Quality metrics (defects, compliance, certifications)
Delivery performance (on-time %, lead times)
Cost competitiveness and pricing trends
Environmental performance (GHG, waste, energy, water)
Social/labor practices (certifications, audit results)
Ethical and compliance performance
Responsiveness and communication
Innovation and continuous improvement

9.2 Performance Management Process

Single Point Global's performance management includes:

1. Quarterly performance reviews and feedback

2. Annual comprehensive supplier assessments

3. Recognition and incentives for top performers

4. Collaborative improvement planning for underperformers

5. Transparent communication on expectations

9.3 Supplier Development

Single Point Global supports supplier improvement through:

Technical assistance and training programs
Sharing best practices and industry standards
Capacity building on ESG compliance
Investment in supplier infrastructure improvements
Long-term partnerships for continuous improvement

10. Conflict Minerals and Responsible Sourcing

Single Point Global is committed to responsible mineral sourcing and preventing conflict minerals

from entering our supply chain.

10.1 Conflict Minerals Policy

Single Point Global:

Prohibits sourcing of 3TG minerals (tin, tantalum, tungsten, gold) from conflict zones
Requires suppliers to report mineral sources and certifications
Conducts due diligence on mineral supply chains
Supports certified responsible mineral programs
Works with industry initiatives (RMI, ICMM) on responsible sourcing

10.2 Other Responsible Sourcing

Beyond conflict minerals, Single Point Global ensures responsible sourcing of:

Timber and forest products (FSC certified preferred)
Agricultural products (Fair Trade, organic certified)
Cobalt and other minerals used in batteries
Rare earth elements from ethical sources
Any materials linked to human rights concerns

11. Diversity and Inclusion in Procurement

Single Point Global values supplier diversity and uses procurement to support underrepresented

business owners and promote economic inclusion.

11.1 Diverse Supplier Program

Single Point Global actively seeks suppliers that are:

Minority-owned business enterprises (MBEs)
Women-owned business enterprises (WBEs)
Disadvantaged business enterprises (DBEs)
Veteran-owned businesses
LGBTQ+-owned businesses
Small and local businesses

11.2 Diversity Procurement Goals

Procurement targets include:

Diverse suppliers: Achieve 20% of procurement spend with diverse suppliers by 2028
Women-owned suppliers: Achieve 10% of procurement spend with WBEs by 2028
Local suppliers: Prioritize Virginia-based suppliers where quality and cost are competitive

11.3 Support for Diverse Suppliers

Single Point Global supports diverse suppliers through:

Mentoring and business development assistance
Networking events and supplier forums
Capacity building and training opportunities
Transparent communication on procurement opportunities
Payment terms that support business cash flow

12. Risk Assessment and Due Diligence

Single Point Global conducts risk-based due diligence to identify and manage procurement risks.

12.1 Risk Categories

Single Point Global evaluates risks including:

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12.2 Due Diligence Process

Single Point Global's due diligence includes:

1. Initial risk assessment based on supplier profile and location

2. Background checks and reputation research

3. Third-party certification verification

4. Document review and compliance verification

5. Supplier questionnaires on ESG performance

6. On-site audits and facility inspections

7. Stakeholder interviews and reference checks

12.3 Enhanced Due Diligence for High-Risk Suppliers

For high-risk suppliers, Single Point Global conducts additional scrutiny:

Detailed background investigation on ownership and management
Financial audits and credit checks
Multiple on-site audits per year
Third-party compliance and audit verification
Sanctions and watch-list screening

13. Monitoring, Auditing, and Compliance

Single Point Global monitors supplier compliance through multiple mechanisms to ensure ongoing

adherence to this policy.

13.1 Monitoring and Surveillance

For high-risk suppliers, Single Point Global conducts additional scrutiny:

Detailed background investigation on ownership and management
Financial audits and credit checks
Multiple on-site audits per year
Third-party compliance and audit verification
Sanctions and watch-list screening

13.2 Third-Party Auditing

Single Point Global conducts third-party audits:

Announced and unannounced facility audits
Annual audits for strategic suppliers
Every 2-3 years for standard suppliers
More frequently for high-risk suppliers
Audit focus: labor practices, environmental compliance, ethics, health/safety
Audits conducted by qualified, independent third parties

13.3 Audit Criteria and Findings

Audits assess compliance with:

All applicable laws and regulations
This Responsible Procurement Policy
Supplier contracts and specific requirements
Industry standards and certifications
Local customs and practices

14. Corrective Action and Remediation

When non-compliance or concerns are identified, Single Point Global works with suppliers on

corrective action.

14.1 Corrective Action Process

Single Point Global follows a structured corrective action process:

Issue Identification:

Non-compliance or concern is documented and communicated

Root Cause Analysis:

Supplier investigates underlying causes

Corrective Action Plan:

Supplier develops written plan with timelines

Remediation:

Supplier implements corrective actions

Verification:

Single Point Global verifies compliance

Monitoring:

Enhanced monitoring to prevent recurrence

14.2 Remediation for Worker Issues

For labor-related violations, remediation may include:

Compensation for workers if wages were withheld or below legal minimum
Restoration of worker benefits and rights
Mental health and rehabilitation support
Documentation of actions taken
Prevention measures to avoid recurrence
Third-party verification of remediation

14.3 Serious Violations and Termination

Single Point Global may immediately terminate supplier relationships for:

Child labor or forced labor
Severe worker abuse or safety violations
Bribery or corruption
Environmental crimes or severe violations
False certifications or fraudulent information
Repeated non-compliance after corrective action
Sanctioned individuals or entities

15. Grievance and Complaint Mechanisms

Single Point Global maintains mechanisms for suppliers, workers, and stakeholders to report

concerns.

15.1 Supplier Grievance Process

Suppliers can raise concerns about:

Unfair business practices or payment terms
Discriminatory or retaliatory treatment
Policy conflicts or ambiguities
External pressures or demands

15.2 Worker Access to Grievance

Single Point Global supports mechanisms for workers to:

Report labor violations or mistreatment
Raise safety concerns without retaliation
Access grievance procedures in local language
Submit anonymous complaints
Receive protection against retaliation

15.3 Hotline and Reporting Channels

Single Point Global maintains multiple reporting channels:

Dedicated procurement ethics hotline: ethics@singlepointglobal.com
Anonymous online reporting portal
Third-party managed reporting service
Direct contact with Sustainability Officer

All reports are treated confidentially and investigated promptly. Retaliation is strictly prohibited.

16. Continuous Improvement

Single Point Global regularly evaluates and enhances procurement practices and standards.

Policy Review:

Annual comprehensive review and updates as needed

Benchmark Analysis:

Comparison with industry leaders and best practices

Stakeholder Engagement:

Feedback from suppliers, workers, customers, and NGOs

Emerging Issues:

Monitoring new risks and opportunities

Technology:

Adoption of digital tools for supply chain transparency

Training Updates:

Enhanced procurement and ESG training programs

Target Setting:

Periodic revision of procurement ESG goals

17. Employee Training and Awareness

All employees involved in procurement receive training on responsible procurement practices and